Our Execute Assistant, Digital, Data & IT will work as part of a global team to provide administrative support to our Global Executive Leadership. In this role, you will navigate complex assignments including the provision of support for; strategic planning processes, development of communication materials, meeting coordination and complex leadership schedule management.

Major accountabilities:

• General administrative support: Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks.
• Involved in strategic planning processes.
• Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines services that are specific to the department.
• Accommodates customer’s specific needs.
• Work processes in own area of responsibility: Initiates new processes or modification of processes and coordinates the introduction of new or modified processes.
• Handling of administrative projects: Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.) -Supervisory tasks: Mentors temporary employees or apprentices or assumes a limited project coordination/management role.
• Proactively engage stakeholders to ensure that on site client’s expectations are met through high levels of customer service -Effectively manage service vendor to ensure an on time deliverable system.
• 24/7 emergency call support and site attendance is required.
• Flexibility and ownership of the overall operations.
• Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable).

Requirements:

• Qualification in a relevant discipline or equivalent experience in a relevant field.
• Significant demonstrated experience in administration, understanding and supporting leadership needs within deadlines.
• Strong demonstrated capability with prioritisation of tasks in a complex environment.
• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook.
• Excellent communication skills and proficiency in English (written & oral).

Desirable:

• Familiarity with Microsoft Co-Pilot.

How can we achieve this?

With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here:

https://talentnetwork.novartis.com/network